Procurement Officer

 

Ministry of Border and Tribal Affairs

Policy Planning and Strategy Development Unit

 

Procurement Officer

Ministry of Border and Tribal Affairs:

Ministry of Borders and Tribal Affairs (MOBTA) is a leading ministry that supports and represents the needs and grievances of the tribes and border communities of the country. The ministry has always played an instrumental role in political stability, governance and economic growth.

Policy Planning and Strategy Development Unit:

Minister of MOBTA has established a new Policy Planning and Strategy development Unit within the ministry to define and sets out the key direction for the ministry, and establish a foundation to produce qualitative strategic documents to enable the environment for further developing National Programs, and understanding the role of Afghan tribes and border communities in peace building and political stability. The unit will also assist to develop the capacity of the current ministry employees, and work with them closely to identify technical gaps within the ministry and address their long term plans and policies. It has been prioritized that the unit will be more focused on the provinces, and will be establishing a visible and active office within the border provinces, and these offices will be systematically working with the tribes and communities to understand them and identify means how to integrate them in the mainstream population and to address their grievances.

Job Summary

 

The procurement officer will be reporting to the project manager and is mainly responsible for the implementation, review and development of MOBTA Purchasing Policy, statute and best practice, and provide a procurement service for the unit. To assist Unit with the procurement of Goods, Works and Consultant’s services according to the procurement law of the Islamic Republic of Afghanistan.

 

 

Duties and Responsibilities:

  • Develops and supports standard specifications and processes for purchase and contracting of goods and services to provide improved service, quality pricing and reduce time and administrative cost.
  • Develops and maintains up-to date price list for widely used items and ensure most up to date information is available for budgeting and price analysis purposes. 
  • Develops and maintains a system for adequate documentation and filing of procurement transactions for archiving and auditing purposes. 
  • Ensures specifications of materials requested are complete, unbiased, clear and accurate.
  • Provides documentations (invoice and delivery notes) to the operations associate for logistics for review and processing with the finance department. 
  • Survey the markets for latest trends in price, availability, delivery and quality. 
  • Maintain interface with vendors and service representatives to ensure that materials and requirements meet procurement rules and regulations.
  •  Develop, update and implement approved procurement plan for MOBTA
  • Conduct all purchases in compliance with the Islamic Republic of Afghanistan Procurement laws and ensure proper documentation and processing. 
  • Any other related duty assigns by the Manager.

 

Qualification required:

 

  • Bachelor degree in Business Administration, Education or any other related field.
  • More than 5 years of experience in a well-reputed organization as procurement officer.
  • Computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs at a highly proficient level.
  • advanced analytical and problem solving skills,
  • Supervisory and decision making skills.

 

 

Language Skills:

Effective communication required in the following languages, both written and oral:

  • English
  • Pashto
  • Dari

 

Personal Attributes

The incumbent must maintain strict confidentiality in performing the duties of the procurement Officer. The incumbent must also demonstrate the following personal attributes:

 

  • be honest and trustworthy
  • be respectful
  • possess cultural awareness and sensitivity
  • be flexible
  • demonstrate sound work ethics

 

Submission Guideline

Interested and qualified candidates should submit introduction letter and CV to the MOBTA’s Policy Planning and Strategy Development Unit, HR email address: infomobta@gmail.com

 

Note: Only short listed candidates will be called for the interview.